Set up PF

An administrator sets PF up once. After that, Payroll feeds PF automatically.

Steps

1. Mark the three PF salary structures

   Open PayrollSetupSalary Structure, edit each structure below, and choose its PF Type.

   PF Type	Use it on	Its account is
   Employer Contribution	The company’s PF contribution	(not used by PF transactions)
   Total Contribution Deduction	The total PF deducted from salary	The PF account
   Loan Repayment	The PF loan instalment deducted from salary	The loan account

   Each PF Type can be on only one structure, and each needs an active account.

2. Check the employees

   PF covers employees in the Employee party category. Inactive employees still appear in reports while they have a PF balance.

3. Give users their permissions

   Permission	Allows
   Provident Fund	Opening the PF pages and the PF Register
   Create/Edit Transactions	Adding and changing drafts
   Post/Unpost Transactions	Posting and unposting
   Delete Transactions	Deleting drafts

Good to know

• The Employee Contribution is worked out as Total Contribution Deduction minus Employer Contribution.
• The PF Type can be changed later. If the structure has been used in Payroll, TrueFin asks you to confirm (Change PF classification), because past PF balances change with it.
• Transactions saved earlier keep the accounts on their vouchers, even if a structure’s account changes later.