When an action is blocked, a popup shows a title and the transaction or date that caused it. Some popups only ask you to confirm. Find the message below.
“Provident Fund activity dated … is on or before the Opening Transaction dated … Date it after the Opening Date.”
Use a date after the Opening Date.
“Post the Opening Transaction dated … before creating Profit Allocation or Settlement transactions.”
Post the Opening Transaction first.
“The Opening Transaction cannot be changed while Profit Allocation or Settlement transactions exist …”
The Opening is locked by the transaction named in the message. Ask your supervisor before removing it.
“The Opening Transaction must be dated before every Provident Fund transaction …”
Choose an earlier Opening Date, or remove the transaction named in the message.
“… accounting period is locked through …”
The date falls in a locked period. Use an open date or ask Accounts.
Amount exceeds available balance
Only a check. The amount is more than the employee’s available balance; click Yes to save anyway, or Cancel to change it.
“Nothing to settle: the employee's Gross PF Balance and Outstanding Loan are both zero.”
The employee has nothing to pay out or recover, so no Settlement is needed.
Recalculation required
Figures changed after you calculated. Click Recalculate, review, and save again.
“Nothing was imported. Row … ”
Fix the rows listed in the message and import the file again.
“The file has no Employee ID column. Download the grid to get the expected layout.”
Click Download and edit that file instead.
Change PF classification
For administrators: changing a salary structure’s PF type changes PF balances for every past Payroll that used it. Continue only if that is intended.
“Configure an account on the … Salary Structure / Assign exactly one active Salary Structure …”
PF setup is incomplete. Ask your administrator.
“… reconciliation activity and cannot be unposted / edited.”
The voucher has been reconciled. Ask Accounts to undo the reconciliation first.
