Date rules

PF work can be entered in any order. Only a few dates are fixed.

The rules

1. The Opening Date comes first

   Every PF transaction must be dated after the Opening Date. The date itself is not allowed.

2. Payroll follows the same date

   A Payroll voucher with PF amounts cannot be published, unpublished or moved on or before the Opening Date.

3. Profit Allocation and Settlement need a posted Opening

   Post the Opening Transaction before creating either. While one exists, even as a draft, the Opening cannot be changed.

4. Profit Allocation dates

   The Allocation Base Date must be after the Opening Date and cannot be after the Post Date.

5. Locked periods

   Nothing can be added, changed, posted or unposted in a locked accounting period.

Example

The Opening is dated 31-Dec-2024, a Profit Allocation has a Base Date of 30-Jun-2025, and Sara has a Settlement dated 15-Sep-2025.

	Entry	Result
	Other Addition for Ali dated 15-May-2025	Allowed: it is after the Opening Date. Earlier Profit Allocations do not close dates.
	Other Addition for Sara dated 15-Aug-2025	Allowed, but her posted Settlement does not change. Check the PF Register afterwards.
	Anything for anyone dated 31-Dec-2024	Blocked: it is on the Opening Date.

Backdating

An entry dated before a posted Settlement or Profit Allocation does not update it. A settled employee may show a balance again. Prefer to enter work in date order.